Veg Box Policy

Subscriptions

The veg box subscription is monthly, running from the first to the last day of each calendar month. This means that:

  • payments are made monthly
  • if you’re wanting to cancel your order, this will take effect at the beginning of the next calendar month

How often we deliver

We deliver weekly or fortnightly:

    • veg boxes
    • fruit bags
    • eggs
    • bread
    • milk, drinks and juice
    • tinned tomatoes
    • butter
    • cheddar cheese

We deliver monthly:

    • meat box
    • cheese selection
    • pulse, grain and pasta selection
    • treat box
  • Other items from our shop can be delivered on either a weekly or monthly basis.
  • The minimum order value per delivery is £10 including the delivery charge.
  • The frequency of deliveries is either weekly, fortnightly or monthly.

Deliveries

  • The delivery charge is a flat rate of £2, which pays our drivers the living wage as well as a mileage allowance.
  • All deliveries are made on a Friday, unless we notify you otherwise.
  • We can’t guarantee a delivery time, as this will vary due to the number of deliveries, traffic and weather conditions etc, however as the delivery runs mostly stay the same from week to week, you can expect your delivery around the same time every week.
  • It is your responsibility to provide us with delivery instructions, especially if you know you won’t be home when we deliver. Please let us know of somewhere safe and sheltered that we can leave your delivery.
  • If you live in a tenement, you can give us a key for the close so we can leave your veg box outside your flat door.
  • If your veg box is stolen, we’ll replace it on the first occasion that this happens. We won’t be able to replace any subsequent stolen boxes, as you’re responsible for providing us with delivery instructions.

Setting up

  • After you’ve filled out the online form, you’ll be directed to a confirmation page with a link to Go Cardless to complete a direct debit mandate.
  • We’ll email you with confirmation of your order and payment schedule.
  • Your first delivery will be noted on the confirmation email that we send to you.

Payments

  • We take payment by direct debit through Go Cardless.
  • We’ll send you an invoice after the last delivery of every month, and payment will be taken from your account 3 days after. In a month, you will get four or five deliveries depending on how the dates fall.
  • When we first set up your subscription, we’ll process a payment for your first week, which will be taken within the following 3 days. This allows us to check that your direct debit mandate is working. This will appear on your invoice at the end of your first month, and the payment made will be deducted from the total due.

Pausing your order

  • If you’re going on holiday, or need to pause deliveries for a week, the deadline for informing us is 11pm Tuesday before the delivery on Friday, which allows us to plan ahead for ordering, harvesting and packing, and therefore reduce waste. If you contact us by the deadline, you won’t be charged for the delivery on the cancelled week(s).
  • If you contact us after this time, we will be able to cancel your delivery, however, you will still be charged for it, and we’ll donate your order to the Good Food Fund.

Changing your order

  • You’ll need to give us written notice of the changes you wish to make, by emailing us at subscribers@glasgowlocavore.org.
  • You can contact us at any time to change to your order, however, if you’re wanting to make a change for the same week, you’ll need to contact us by Tuesday 11pm at the latest. This allows us to plan ahead for ordering, harvesting and packing.

Custom orders

  • All veg boxes are made up as standard, and the content varies seasonally and week to week.
  • If there’s anything you don’t want to receive, let us know and we’ll adjust your veg box accordingly.
  • Unfortunately we can’t guarantee that you’ll get specific items, or make up a custom box as the produce varies seasonally.

Refunds

Should you require a refund in the event that an item is missing from your delivery, we’ll add a credit note to your order, which will be deducted from your invoice at the end of the month.

Cancelling

  • You’ll need to give us written notice of your cancellation, by emailing us at subscribers@glasgowlocavore.org.
  • You can contact us at any time to cancel to your order, however, as the subscription is monthly, you’ll get your last delivery on the last Friday of the month, unless you make alternative arrangements with us.
  • Should there be any credit remaining on your account when you cancel, we can either give this to you as credit to use in our shop (in the form of Locavore ‘Oatcakes’) or transfer the balance directly to your bank account.

Packaging

  • We’ll deliver your veg in folding boxes (for standard size veg boxes and upwards), which we provide to ensure the produce is suitably packed. You’ll need to leave the box out for collection the following week, and we’ll replace it with a full one. There will be a replacement charge for any lost boxes.
  • We reuse the eggs boxes, so please help us reduce waste and costs by leaving those out for collection too.
  • The monthly meat and cheese boxes are delivered in insulated boxes with ice packs. Please leave these out for collection the following week, as we reuse them.

Other information

  • We’ll automatically add you to our weekly emailing list for veg box newsletters. Here you’ll find recipe ideas, and information on where your veg has come from. If you’d like to unsubscribe, just let us know.
  • We’ll automatically add you to the Open Food Network as a customer, meaning that you can place one off orders for delivery with your veg box – we’ll send more information and log in details when we set up your subscription.
  • If we need to contact you, we’ll do so by email or phone, so please ensure that if either change, that you let us know.

What happens if….

You’re not home for delivery (and you live in a flat)

  • We’ll try to gain access to the close by buzzing one of your neighbours, and we’ll leave your delivery outside your flat door.
  • If we can’t get into the close, we’ll leave the delivery in the safest place, and will contact you to let you know where we’ve left it.
  • If we can’t gain access to the close and your order contains a monthly special such as a meat or cheese box, we’ll return the order to the shop for collection and contact you.
  • We’d prefer to leave your order outside you flat door, out of sight and out of the weather, so if access is a recurring issue, we’ll ask for a spare key to the close.

You’re not home for delivery (and you live in a house)

  • We’ll leave your delivery in the safest place we can, and contact you to say where it is.

We’ve left your delivery outside your door, and it has been taken

  • In the first instance we’ll replace it, and ask for a safe place that you’re happy for us to leave your order.
  • If this continues to happen, we won’t be able to replace your order as it is your responsibility to ensure we have adequate delivery instructions.

Your order is partially delivered or not delivered

  • Contact us and we’ll give you the choice of:– a delivery as soon as possible

    – collection from the shop, with a £10 voucher as way of apology for the inconvenience

    – a refund issued to your directly to your bank account

If we’re out of stock of an item that you have ordered

  • We’ll substitute it as best we can, but if you’re not happy with this, we’ll refund you.

Let us know if there’s a problem by phoning Veg Box HQ on 0141 423 8685 or emailing us at subscribers@glasgowlocavore.org – the only way we can improve our service is through customer feedback.